Special Event Permit Process
Notice: Due to the Coronavirus pandemic, if the Florida Department of Health, through contact tracing, determines COVID-19 transmission occurred at any event, a public health advisory may be released publicly advertising that any individuals who attended the event isolate and get tested.
Event Insurance for events on city property is required.
The Insurance Accord Form needs to have these specifics:
1) Name of the event
2) Location of the event
3) Time and date of the event
4) Name the City of Cape Coral additional insured
Share these details with your insurance provider.
Events NOT on City property don't require event insurance, but it is recommended.
Event organizers may return their completed application to the Parks & Recreation reception desk in Cape Coral City Hall (1015 Cultural Park Blvd.) during administrative office hours (Monday-Friday, 8:00am-4:00pm) or e-mail the form as an attachment to firstname.lastname@example.org. If completed electronically, it is a good idea to save the form to your computer for future reference.
Upon receipt of a Special Event Permit Application, a staff member from the Special Events Division will contact the organizer and review the process, as well as additional items required (i.e. insurance). Very large and/or complex events may also require a meeting with the Special Events Committee prior to the event date to confirm logistics and other event arrangements.
Listed below are all of the forms that must be completed if they apply to your event:
This is the application form for events that will have more than 500 participants in the venue. Fill out this form and present to the Special Events Division with $40 for processing.
Download a Tent Permit Application
If your event will have a tent larger than 900 square feet, a tent permit is required. Click here to see the requirements for tent permits then fill out and return the tent application form with your permit application.
The Food & Cooking Notice is used for any event that involves cooking on the event location. The completed form needs to be submitted with the entire permit package. Please retain a copy for yourself to pass out to your food and/or cooking vendors to ensure the proper fire extinguishers are onsite.
Download Use of Private Property Authorization
The Private Property Authorization form must be used for any event on private property. The form needs to be signed by the Property owner. The completed form needs to be submitted with the permit package.
Download Police Detail Application
The Police Detail Application form must be used for any event that requires police present.