Accessibility Information

Special Events

Special Event Permit Process

The City of Cape Coral requires that all organizers who wish to conduct a special event apply for a special event permit. Each permit is reviewed by all pertinent departments within the city and serves as a tool to assist the event organizer in producing a safe, well-planned event. The Special Event Permit Application must be submitted 90 days prior to the event. 

Event Insurance for events on city property is required. 

The Insurance Accord Form needs to have these specifics:
1) Name of the event
2) Location of the event 
3) Time and date of the event
4) Name the City of Cape Coral additional insured

Share these details with your insurance provider.

Events NOT on City property do not require event insurance; however, it is recommended.

Upon receipt of a Special Event Permit Application, a staff member from the Special Events Division will contact the organizer and review the process and additional items required (i.e., insurance). Very large and/or complex events may also require a meeting with the Special Events Committee prior to the event date to confirm logistics and other event arrangements.

Listed below are all of the forms that must be completed if they apply to your event:

Special Event Permit Application
This is the application form for events that will have more than 500 participants in the venue. Fill out this form and present it to the Special Events Division with $40 for processing.

Download a Tent Permit Application 
If your event will have a tent larger than 900 square feet, a tent permit is required. Click here to see the requirements for tent permits, then fill out and return the tent application form with your permit application.

Download Food & Cooking Notice 
The Food & Cooking Notice is used for any event that involves cooking at the event location.  The completed form needs to be submitted with the entire permit package.  Please retain a copy for yourself to pass out to your food and/or cooking vendors to ensure the proper fire extinguishers are onsite.

Download Use of Private Property Authorization
The Private Property Authorization form must be used for any event on private property.  The form needs to be signed by the Property owner. The completed form needs to be submitted with the permit package.

Download Police Detail Application
The Police Detail Application form must be used for any event that requires police presence.